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ASE 2020

Dealer's Den

The Dealer's Den is where you want to go for hand crafted products and merchandise. (Tables are acquired via application). You will find amazing shirts, accessories, plushies, fursuits, art, and more!

Applications for the ASE 2020 Dealer's Den are now Closed!

Responses will be E-mailed by April  30th, and payments will be due by May 15th.

Dealer's Den Terms and Conditions


Dealer’s Den and Artist Alley

Terms and Conditions


----- Location of Vendor Areas-----
The Dealers Den and Artist Alley have designated room(s)/areas within
the main convention space. Sales are allowed only in designated spaces and are
prohibited anywhere else on event property.

-----
Sales Tax-----
Please see below for important tax information:

Local County and City Taxes
http://www.countyclerkanytime.com/business.aspx
http://www.countyclerkanytime.com/TransientVendor.aspx

State of TN Taxes
https://www.tn.gov/content/tn/revenue/taxes/sales-and-use-tax.html
https://www.tn.gov/revenue/taxes/sales-and-use-tax/local-sales-tax-and-single-article.html

-----
Acquisition & Use of Dealer's Den Space-----

  • When Dealer's Den tables are filled, additional applicants will be placed on a waiting list. Dealers do not owe any payment until a table becomes available to them. Wait list Dealers offered a table will have 48 hours to make their payment or the table will be forfeited to the next person on the waiting list.

  • We have a maximum limit of two people per full table.

  • Full tables are approximately 8' by 24"

  • If you have special physical needs, such as handicapped access, Service Animals, large display(s), or preference to sit near/away from another dealer, please let us know as soon as possible. We will try to fill as many requests as we can, however it is not guaranteed a request can be honored; being denied a special request is not grounds for a table refund. The earlier you tell us, the more likely we are to be able to fill a request.

  • No Dealers Den space may be shared or resold without permission from the Dealer's Den Coordinator or a Board member.

 

----- Electric power-----

  • Electrical outlets will not be available in the Artist Alley. If you want power, consider buying a Dealer's Table.

  • Prior to plugging in any device in Dealers Den approval must be granted for the device by the Dealer's Den Coordinator.

  • Power outlets used without Coordinator or Board approval will be subject to a $75 fine.

 

----- Acquisition & Use of Artist Alley Space-----

  • Artist Alley slots are broken into half tables (30” X 25.5”).

  • Pre-Con Reservation slots are guaranteed. If you reserve a slot and do not show up 30 minutes after the slot time starts, your slot will be considered forfeit and may be sold to someone else. No refunds will be provided after the close of online pre-registration.

  • Upon applying, please select if you wish to be wait listed if you are not accepted. Wait-list Lotteries will be conducted daily for any unclaimed spots.

  • A seller may use only the space designated in the Artist Alley at any given time. Spaces that appear to be abandoned after thirty minutes may be claimed by another artist with the approval of the Artist Alley Coordinator.

  • Spaces may not be reserved on behalf of others.

  • Artist Alley vendors may be asked to leave the alley at any time for reasons including but not limited to those described in the convention code of conduct or in the published vendor policies.


-----Permitted Merchandise-----

  • The only items that may be sold in the Artist Alley are goods created by the seller. A composite work is allowed, if it is at least 75% the original work of the seller.

  • No weapons may be sold in the Dealers Den or Artist Alley.

  • No pirated works may be sold in the Dealers Den or Artist Alley.

  • No Adult material can be publicly visible. Recommendations include the use of folders, binders, and strategically placed stickers. All sales of “Adult” material must have an ID age verification.


----- Display and Behavior Guidelines-----

  • Anthro SouthEast has complied with state and local laws for displaying adult material. No such material may be displayed openly, and mature/adult art should be grouped separately (i.e. in its own binder), with explicit parts of any artwork must be discreetly hidden.

  • The seller is responsible for keeping unsuitable material out of the hands of minors. Membership badges will clearly indicate if the buyer is under age.

  • No more than two people may be behind a single Dealers Den table at any given time.

  • Artist Alley spots are restricted to one person.

  • No loud or distracting displays are permitted. Displays must also not cover another Dealer or Artists’ products.

  • The seller's belongings and displays must remain on the seller's designated table, or else directly underneath the table; floor stands, free-standing displays, or any objects blocking the aisle are not allowed.

  • Due to space constraints, loiterers may be asked to make way for customers, especially during peak times.

  • Sellers may not solicit sales in the Dealer's Den outside of the seller's designated table.

  • The Artist Alley Director will have final say on all disputes in the Artist Alley, and the Dealers Den Director will have final say on all disputes in the Dealers Den.

  • All rules laid out in the attendee code of conduct also apply in the Dealer's Den and Artist Alley!


-----Security of the Dealer's Den-----

  • The Dealer's Den will be locked and secured when closed. Hotel and/or Anthro SouthEast security will be patrolling the area at all times.

  • You should never leave cash or personal valuable goods at your table unattended, even overnight.

  • ASE will not be held liable for loss of products under any circumstances.


----- Cancellation and Abandoned Tables (Dealer’s Den)-----

  • Dealer Table fees are non-refundable 90 days before the convention.

  • Cancelled Dealer tables will be offered to the next person on the waiting list and cannot be transferred.

  • Tables that have not been claimed by 11:00AM on the Friday of the convention without prior notification to the staff will be considered abandoned and given to the next waiting applicant on the list.

  • No refunds or credits will be given for abandoned tables.


----- Contact-----

  • Complaints, concerns, issues, and suggestions should be directed toward the Dealer's Den Coordinator.

  • Posts on social media and conversations with non-staff members tend to work a lot slower. If you are unable to contact the Coordinator, grab the attention of any staff member and they will have either the Coordinator or a Board member speak with you as soon as possible.

  • “If we do not know (i.e., are not made aware) what is wrong, how are we able to effectively fix it?”


----- Terms-----

  • Payment of the Dealer fee is agreement to Anthro SouthEast Vendor policies.

  • Any break of the above guidelines is grounds for removal from the Dealer's Den without refund. Warning will be given where warranted, but not guaranteed.

  • Anthro SouthEast reserves the right to change these policies without notice, though the policies will be available on Anthrose.com at any time for review.


 


The Dealers Den and Artist Alley Coordinators may be emailed at:
VendingASE@gmail.com (Dealer’s Den)
ArtistAlleyASE@gmail.com (Artist Alley)